Replacement Docket

Replacement Docket

Replacement Docket

There may be times where a trading partner agrees to reinstate a transfer off from your account to them but instead of reinstating the original docket they ask you to raise a docket with a Z suffix.  This means that they want you to raise a new docket using the same docket number but change the last letter to a Z.  They may also want you to change some details of the original docket, e.g. effective date, equipment, trading partner, etc.

The following explains how you can raise a docket with a Z suffix.
  1. Go to Data/Dockets.
  2. Search for the docket number that is going to be used as the basis for the Z docket.
  3. Copy the docket number and take note of the Equipment type and Quantity.
  4. Click on the dropdown arrow to the left of the docket number and select Clone.
  5. Click on the Docket No. button so that it changes from Auto to Manual.
  6. Paste in the docket number you copied and replace the last letter with a Z.
  7. Enter any other relevant data and make a note in the Notes field and Reconcile Notes field so you have a record of the docket this Z docket replaces.
Alternatively, you do not have to use the Clone function.  You can just raise a docket as you would do normally but ensure that you use the original docket number with a Z at the end.

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